Nagaland University to hold online semester exams from May 27

GUIDELINES FOR ONLINE EXAMINATIONS UNDER GRADUATE (UG) 2021

1. Mode of Exams

1. 1. Subject to approval/ ratification by the Academic Council, the University will conduct online examinations for the 2^nd, 4^th, 6^th and 5^th semester (supplementary), Examinations, May 2021 as per the schedule notified by the examination section. The same is necessitated due to the rapid surge of COVID-19 in India and in the state of Nagaland as well.
   2. The colleges shall collect the list of all eligible students appearing for the online exams along with their address, phone number (preferably WhatsApp No.), email address (only Gmail), location to appear exams, nearest district administration (DC/ADC/SDO/EAC) office having NIC/Community Information Centre/Community Service Centre etc. This is to facilitate the students who do not have access to intemet facilities especially in far flung areas.
   3. All principals of affiliated colleges are to nominate a Faculty/Teacher (preferably well versed with internet) as Online Exam Co-ordinator. The Co-ordinator will be responsible for the smooth conduct of the online exams and shall be the point of contact for teachers/evaluators, students, and examination section. The Co-ordinator shall plan and execute the distribution of questions, collection and evaluation of answer scripts. The details of the Online Exam Co-ordinator like Phone No. (WhatsApp) and email address etc. should be intimated to the University at the earliest. The Coordinator will be paid remuneration as per the rules of the University.

2. Question Paper

2.1 The days question papers (Password Protected PDF) shall be released online to the colleges/coordinators by WhatsApp/email half an hour before the start of each exam. The same will also be uploaded in the University website https://nagalanduniversity.ac.in. The passwords for the questions shall later be sent to the coordinators (only) through WhatsApp 10 minutes before the start of the each exam. Colleges shall submit contact details like email/Phone no. (Only WhatsApp number) to University for receiving the e-copy/password of the question papers.

2.2 Colleges shall ensure that question papers are delivered online to their students using email/Smartphone Apps on the appointed date and time as per the routine notified by the university.

2.3 Colleges shall exercise outmost care so as not to release question papers in advance. In the event any leakage of question paper is reported, penalty shall be imposed on the college concerned by cancelling the particular paper.

2.4. Colleges are well-advised to tie up with the O/o Deputy Commissioner/NW/Community Information Centre/Community Service Centre etc. to help students residing in areas with poor Internet connectivity. Such students may be advised to download question papers as well as upload the answer scripts from the aforementioned offices.

3. Answer Script

3.1 University shall permit use of any available plain paper to write answers instead of the regular answer scripts in view of students being away from their respective colleges due to lockdown. If possible, the colleges may distribute the official answer script collected from the University to the students for use during the exams.

3.2. Students may answer both the Objective and descriptive parts in the same Answer script. Students shall be required to scan their completed answer scripts using conventional scanners or Smartphone scanner apps. Scan copy of a particular paper should be in one PDF file with multiple pages instead of multiple PDF files.

3.3. Students shall be required to use the first page of answer script to write thei.r Roll Number, Registration Number, Paper Name and Code etc. with their signature. The first page of answer script is available in NU website. Alternatively, the soft copy of the Admit card issued to each student by the college with the student's signature may also be considered as the first page of the answer script. Students shall quote their Roll/Reg. Number in all the other pages of the answer script compulsorily.

 3.4. Answers to the essay type questions carrying 9 and l4 marks should not exceed 1000 and I50 words.

3.5. Answer scripts with multiple handwritings shall be rejected summarily by the evaluator and marks should not be awarded for that particular question.

3.6. Scan copy of answer script shall be submitted to their respective colleges/respective paper evaluator in online mode through email, Whatsapp, Google classroom app etc. The answer script be converted to a single PDF file and save it with the students Roll number e.g. 057/2019.pdf.

 3.7 The time slot for all examinations is 3+1 hours (3 hours for the actual exam and 1 hour for downloading question papers and uploading of answer scripts). 3.8 The hardcopy of the answer scripts shall be retained by the students and subsequently submit physically to the college whenever situation permits. The hardcopy shall be referred by the University if any anomalies are detected at a later stage.

4. Evaluation

4.1 Subject to ratification by the Academic Council, evaluation of forthcoming the even semesters and 5th semester (supplementary) examinations shall be done internally by the respective colleges.

4.2 Colleges may instruct their respective teachers to evaluate the performance of the students by evaluating either the soft copies of answer scripts uploaded by the examinees or the printed hard copies of the uploaded answer scripts. Teachers may also use Google classroom app to evaluate if they have familiarity with the app. The evaluated answer scripts in either case must be properly documented and kept in the custody of the principals to be forwarded to the University, if required.

4.3. The scan copy in PDF format of markbook with signature of evaluator and authorised by the Principal/HOD shall be submitted online to the University. The University shall prepare the results as per the markbook submitted by the colleges. The University contact person for submission shall be intimated to the colleges.

4.5 Colleges are required to device their own methodology of distributing the questions, collection of answer-scripts and evaluation through offline/online or blended mode as per the UGC guidelines issued earlier.

4.5 Colleges may device their own methodology of assessing and evaluating the practicals as per the UGC guidelines issued earlier.

4.6. Request for re-evaluations of papers for the upcoming Even Semester as well as 5^th Semester supplementary examinations will not be entertained whatsoever.

5. Attendance Sheet

5.1. In view of online examinations, the attendance sheet shall not be required to be signed by the students. However, colleges shall submit attendance sheet paper wise and date wise duly certified by the principal.

5.2. The attendance sheet so prepared shall be verified with the answer scripts if need arises.

6. Mock Test

6.1. MOCK TEST may be conducted by the respective colleges at least 5 days before the start of the actual exams.

7. Colleges are requested to refer for updates etc. regarding the examinations in the University website- nagalanduniversity.ac.in and also disseminate all relevant information to their students. 8. The above guidelines are advisory in nature and each college may chart out its own plan of action taking into consideration the local issues pertaining to COVID-19 Pandemic

ADVISORY TO COLLEGES/ TEACHERS ON CONDUCT OF ONLINE UNDER GRADUATE EXAMINATIONS

1. Besides the orders/SOPs of the Central/State governments issued from time to time in view of COVID-19, all colleges must strictly abide by the instructions issued by the Ministry of HRD, Gol Vide OM.F.No 16-16/2020U1A dated 6th July 2020 and the UGC Revised Guidelines vide D.O.No. F.1-1/2020 (Secy) dated 6th July, 2020 for conduct of examinations.

2. Evaluation:

2.1. Due to COVID-19 pandemic, and subject to ratification by the Academic Council, the evaluation of papers shall be done internally to facilitate timely declaration of results and help students to pursue further education.

2.2. The principal of all colleges should plan and allot the answer scripts in advance to the teachers for evaluation based on their specialization/expertise on the subjects/papers.

2.3. All teachers must ensure that answer scripts are evaluated objectively. If allotment of marks is found to be unrealistic and excessive, the University reserves the right to re-examine/review that particular paper.

2.4. Answers to the essay type questions carrying 9 and 14 marks should not exceed 1000 and 1500 words.

2.5. Answer scripts with multiple handwritings shall be rejected summarily by the evaluator and marks should not be awarded for that particular question.

 2.6. Teachers should evaluate the answer scripts immediately after the completion of the online examinations and the scripts along with mark books be submitted to the college authority. Teachers may also use Google classroom app to evaluate if they have familiarity with the app. Only mark books authenticated by the principal of the college must be submitted to the university.

2.7. The mark books of each day's evaluated papers (with details like subject, paper No., exam date) and signed by the evaluator and authenticated/vetted by the Principal should be submitted by to the Controller of Examinations through special courier/registered post/speed post. Advance scan copy of the mark books may be sent to the following emails: drexam@nagalanduniversity.aic.in/nuexams16@gmail.com. Alternatively, advance scanned copy of the mark books may also be sent by the principal of the colleges to the following Whatsapp Nos., COE- 7005527921/9436605577/DR- 9612163131.

 2.8. Remunerations bills for evaluation (duly filled) for 4^th  and 6th semester may be submitted after vetting by the Principal to the office of the Controller of Examinations, NU HQ Lumami along with the mark books so that the same can be processed for early payment. Bank account details with IFSC code should be provided so that online payment can be made by the University. Remuneration bills may be downloaded from the NU website.

3. Declaration of Results: The University shall endeavour to declare the results at the earliest. Hence all Principals of affiliated colleges should ensure completion of evaluation and submission of mark books on time.

4. Request for re-evaluations of papers for the upcoming examinations for all even semesters and 5th semester (Supplementary) examinations will not be entertained whatsoever. 5. Above guidelines are applicable only for the current Academic session (2020-2021) in view of the COVID-19 Pandemic, while maintaining safety and health of all the stakeholders and sanctity and quality of examinations.

INSTRUCTIONS TO STUDENTS ON CONDUCT OF ONLINE UNDER GRADUATE (UG) EXAMINATIONS, 2021

1. Students are advised to keep in touch with the college/Coordinator/faculty over phone, e-mail, messaging or any other available technology.

2. Make sure that all assignments and other internal assessments given by the faculty in-charge are completed.

3. It is important to note that continuous Internet connection will not be required for appearing in the online examinations. Internet will be needed only during the time of downloading the questions and submitting your answer scripts. You may use conventional scanners or apps such as Adobe Scan, Doc Scanner. Cam Scanner on your phone camera to scan your answer scripts and send to the Faculty in-charge using email or WhatsApp or any available technology on the day of examination. Confirm your submission with the Faculty in-charge.

4. Students should arrange the required stationeries like paper, pen etc. in advance. Make sure you have sufficient plain papers or notebook pages for writing the answers.

5. The first page of the answer script must contain your details like Roll Number, Subject Code, Subject Name, Examination details. Quote your Roll/Reg. Number in the other pages compulsorily.

6. Do not copy or let your answers be copied. Also do not copy the answers exactly from the books or other source. As much as possible, it must be answered in your own words.

7. Examinees/ students should write the exam in his/her own handwriting legibly and submit/upload only hand written answers to the respective faculty in-charge /department. Answer scripts with multiple handwritings shall be rejected summarily by the evaluator and marks will not be awarded for that particular question.

8. Answers to the essay type questions carrying 9 and 14 marks should not exceed 1000 and 1500 words.

9. Put page numbers in your answer scripts (top right column) for the convenience of the examiner/evaluator. Put your signature on every page (bottom centre) including the front Page.

10. Scan your handwritten answer scripts and convert it to a single PDF tile with multiple page and save it with your Roll number e.g. 057/2019.pdf.

11. Make sure to give your attendance on the day of examination to the faculty in-charge through audio call, WhatsApp, messaging etc.

12. Make sure that you submit or upload all your answer scripts to the college/teacher in charge within the allotted time through email, WhatsApp, Google classroom app etc as per the instruction of your teacher/college authorities.

13.1f there is network problem in your place/area make sure to find a suitable place/area (friends or relatives) to stay during the time of examination.

N ALBERT KHIXHO

Deputy Registrar (Examinations),

Nagaland University